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Terms of use, Privacy Policy, Legal Agreements and Copyright
I am writing this information to help users better understand the use and vital needs of 'Terms of use', 'Privacy Policy', 'Legal Agreements', 'Copyright Statements' and other documentation of such. Before you continue reading, I recommend that you only need to know this if you run a business online, a large community, a website containing download-able material, a photography website, an eCommerce (e-shop) website or another type of website that provides services and/or download-able or usable material.

I have wrote this at higher than average English language, therefore it may not be easily read by some.

Terms of use, privacy policy, legal agreements and copyright statements are all content or documentation that is provided on a website. They should be written with full understanding of there purposes and the content within the document(s) should also be understood by it's reader(s) and it's writer(s).

Terms of Use/Terms of Service (ToS)/User Policy/Terms and Conditions

Terms of use is a document or page declaring the terms that must be followed by all users that use the website and/or it's services. These terms bound a users agreement while using your website and/or services. Terms of use are basically rules but with a more lawful order and therefore the content on the page, and/or the download-able document itself can be used in court to sustain or stand up for your marketable materials. In many cases where terms of use are not provided, a website is unable to keep their website's users bound by the website's rules of activity, use and or the content and information they provide (including content within blogs, forum and photos provided and/or uploaded). If a company or a user decides to raise actions against your website and/or your services (including actions involving the law) then you can use your terms of use to back-up your rightfulness, as long as all users of your website and/or services are able to read the terms of use and that the documents or the content is and was properly addressed in the first place.

Privacy Policy

Privacy policy is another form of document or content provided on a website which declares the policies of the use by your company, organization or website of how you will use your users or customers private information. Privacy policies must state the truth according to the law and must not convince a user differently to the real usage of your users information. A privacy policy is only necessary on websites that either belong to a company that uses their customers and/or users information, and/or a website that requires a users information for registration of accounts, accessing the websites material or other usages of private information. The purpose of a privacy policy document is to ensure the user or company that their private information is protected under honesty and rightfulness. In some cases a user, company or organization will refuse to use services and/or your website, or they will refuse to display their private information with your service and/or your website if you do not provide a privacy policy statement or readable or if not, download-able document.

Legal Agreements

A legal agreement is a statement that clarifies and simply informs a user, company or organization of what they must agree to if they use your services and/or website. A legal agreement is similar to terms of use but is also slightly different. A legal agreement is a statement that a user, company or organization must agree to and in some cases they are given the option to read it before they register on a website. The separate a legal agreement and a terms of use statement is a legal agreement states what a user, company or organization must agree to. Whereas terms of use is a statement defining the rules and the terms of which a user must use the website and/or it's services. For example a legal agreement may state 'Our company and/or it's services are not responsible is any Malware, Trojans, Viruses or other forms of attack are downloaded from the material on our website', whereas terms of use may state 'You are to download from our website at your own risk'. As you can see they are similar, but they are also slightly different. You don't have to fuss if you only have one or the other, you may choose to use whichever is most relevant.

Copyright Statements

A copyright statement is a document of which declares the rightful copyright owner of the material, company and the material provided by that company or organization. A copyright statement should always be dated and is most useful if soon act against the material or an organization or company name, you can take it to court and prove you are the rightful owner of that material. A copyright statement will state the date of which the material or the name was developed and belong to that rightful owner, yourself and/or your company. In order to use a copyright statement to prove you are the owner of the material and/or names you must be able to prove that the copyright statement was written on the date provided. This is because some companies write a statement declaring the ownership and dated it whenever they wanted to. Back in fact you must prove it! So the best idea (and I do this myself), is to write a copyright statement and then send it yourself by post, also once you receive you must not open it. The reason for this is you should have a postage stamp on the letter to prove when it was 'really' dated. And if you open it the whole statement becomes useless unless you open in at court in front the judge him/herself.

Terms of Employment

Terms of Employment regulates the rights that an employee has and the terms of which he/she must follow. This document displays the responsibilities for an employee set by an employer, and may also display consequences set forward if they violate the terms set. A violation will lead to the employer's choice of actions against that specific employee as an individual or a department/selection of employees such as a team or a group. Terms of Employment can be used on a website to display the terms of employment as evidence that the terms are available and that they are to be read by employees and/or to-be-employees.

Placing of these materials

Each statement must be accessible on your website by everyone while accessing your website. It is best to provide download-able copies of each statement. Normally you find small links on the bottom of a website (or in some cases, other places on a website) that the user can access each statement. If you would like to see what an example of lawful statement looks like, take a look at the following link, http://advocate.ucoz.com/index/terms_of_use/0-10 (this page contains terms of use and privacy policy as one document with download-able versions).

Another handy place for a copy of these statements also includes within download-able and extractable files from your website. In other words, when a file is downloaded from your website, the file also contains a copy of the most relevant statement. Normally it would be 'Terms of use' and 'Copyright statement'.

Policy

Short and simple. This may be a document that explains the way the company does things, the roles and they way things run within that business.

Thanks for reading, any questions?

Thank you for taking your time to read the information that consists within this thread. Please do not plagiarize this material and/or claim it as your own without stating the source and/or the author. This article was written by Elliott Mangham (myself) from Creative Collusions.

If you have any questions or concerns concerning this thread, please ask them here.


Posted by CodeResolution
Link to this post: http://forum.ucoz.com/forum/38-12198-1
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